Target Audience | Power Users |
Categories | SharePoint |
Read Time | 10 minutes |
Understand time including reading links | 2 minutes |
Last month I was working with the People Picker feature, which up until now would only display users in the M365 tenant, which works fine for assigning tasks in a SharePoint list to a coworker, but now the People Picker, bring up every person that you have emailed. See figure below:
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This blog post outlines the problem and a solution (workaround) to this feature.
This is not ideal, as you now can select an outside person who doesn’t even have access to the list, which does throw an error.
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From a UX perspective, this isn’t ideal, as the user can select people, that can’t be added to the field.
I spoke to Microsoft on this, a was their response:
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There are steps to make M365 more external access friendly.
So how do you get around this feature?
A simple workaround is to have the field do a lookup to a list and have the usernames in this list. If this is a big list, then administration could be a challenge.
This other problem with user names in a look-up list is case sensitivity in selecting a name.
Other Reading
List and library column types and options
Include or exclude groups of people Specify whether the list includes only individual people, or additionally includes e-mail distribution lists and SharePoint groups. For example, on a Tasks list, you might want to include only individual people to ensure that a specific person is responsible for each task. On a Projects list, you might want to include e-mail distribution lists and SharePoint groups to ensure that a team is associated with each project.
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A suggestion to remove this feature